Privacy Policy

Privacy Statement

Elix Outsourcing is committed to protecting your privacy and we want to be clear about how your data is collected and what we use it for. Our primary activity is providing Outsourcing Solution and Consulting Services and we require your personal data to provide such service. All of the information you convey to us will only be used for the purpose of these services or for legal and/or regulatory compliance. Elix Outsourcing is the data controller for the information that you provide to us unless we advise otherwise. We do not share your data with third-party marketing bodies and your details are held securely by us and/or our data processors. Your information may be held in electronic or physical formats. To adequately pursue assignments for you, Elix Outsourcing might share your information internally between consultants and other Elix Outsourcing offices within the UK.

Work Finding Services / Staff Resourcing

Elix Outsourcing does not request more information from you than is required for us to provide work finding services to you or to assess your suitability for employment with Elix Outsourcing. There is no obligation for you to provide any information that we request but you should note that withholding certain information may affect our ability to assess your application or represent you. There are a number of ways in which you may forward your details to us. You may apply through our website, you may forward your CV to us through our Quick CV Send tool or direct to one of our recruitment consultants. Elix Outsourcing also advertises vacancies on a range of social media and job boards. We always document in our adverts who we are and which of our staff/offices your details are going to. For work finding services, your relevant personal data is available to our recruitment teams. For Elix Outsourcing staff opportunities, your details are available to our HR function.

Assignment / Employment Data Usage

On receipt of your application details, the applicable recruitment team or the HR function will assess your suitability for the position applied for. For positions where Elix Outsourcing wishes to represent you as an employment business, we will always contact you to discuss the opportunity and provide further details prior to any submission. A record of our contact, the applicable client, vacancy, and candidate submission will be registered on our secure recruitment database. On successfully securing an assignment through Elix Outsourcing or a staff position with us, we may request additional details from you. We will only ask for information that we will use in your legitimate interest to ensure that you can undertake the applicable assignment or job.

This may include:

Identity proof to validate your right to work in a particular country

Supporting information to secure a work permit or visa

Permission to conduct a criminal records check for statutory or immigration purposes

Emergency contact details and next of kin

Data to organise a pre-employment or other form of medical assessment

Training, qualification, or professional affiliation certification

Data to enable the provision of medical, life insurance, pension, or other welfare provisions

Banking and social security details

For certain assignments or jobs, we may ask you for personal data relating to your family, for example, if we were to hire you for an expatriate role with accompanied status. Your hiring data will be securely retained on our recruitment and finance systems to enable related transactions such as timesheet processing and payment to you to be conducted. Along with our recruitment teams and HR function, relevant data will become available to our third-party payroll and finance teams for standard and statutory data processing activities. We retain work finding service-related records for a period of three years. Should we have no contact with you during that period then your record will be deleted from our recruitment database.

Third Party Data Processors

In hiring you, we may engage with a third party to process your data under our instruction. These contracted organizations will not distribute your details further unless requested or required for statutory or compliance reasons. Data will be held securely and these organizations may include amongst others:

Statutory bodies such as tax authorities, borders agencies, or financial auditors

Governmental, immigration, judiciary, and other formal public bodies

Compliance organisations for offshore mobilization registration or security clearance

Referees for the purpose of securing references

Educational establishments or professional bodies for qualification confirmation

Medical, life insurance, pension, or other welfare organizations

Payroll bureaus or finance companies for tax computation or compliance purposes

You will be required to complete forms for most of these bodies. These forms and associated documentation will make it clear who your data is going to. We will ensure that you are notified of each instance and that you are able to withdraw your consent at any time.

The Elix Outsourcing Website

We may collect and process the following data about you:

If you contact us, we may keep a record of that correspondence

We may also ask you to complete voluntary surveys that we use for research

Details of transactions you carry out through our site

Details of your visits to our site and the resources that you access

All information you provide to us is stored on secure servers. Where you have chosen a password, which enables you to access certain parts of our site, you are responsible for keeping that password confidential. This is your password and we ask you not to share it with anyone. The Elix Outsourcing site has security measures in place to protect the loss, misuse, and alteration of the information under our control. A Cookie is a piece of information that is stored on your computer’s hard drive by your web browser. When you revisit our website, our computer server will recognize the Cookie and provide us with information about your last visit. Most browsers accept Cookies automatically but usually, you can alter the settings of your browser to prevent this.

Your Rights

You have a responsibility to ensure that the data you provide to us is correct. If it is incorrect, please let us know. If you would like to review the information we have collected on you, please see the contact email address below. You have the right to have the information we retain on you erased if it is your wish and we do not have a legitimate reason for retaining it. We will complete erasure requests within 40 days of request receipt. You retain other rights in relation to expressing or withdrawing consent, the right to be informed, and for data portability along with data rectification, automated decisions/profiling, and objections. More details on these rights can be found at the Information Commissioner’s Office website ico.org.uk or equivalent European Economic Area government bodies. If you have any questions about this privacy statement or your dealings with this website, contact: Info@elix-os.com.

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